Hiring for Event Coordinator - Events & Conference Sector
An Event Coordinator is a professional in the hospitality and event industry who plans and coordinates events. They select venues, adhere to the given budget, arrange onsite vendors and ensure client satisfaction for the scheduled event. Other job titles that are related are event planner and event specialist.
Responsibilities:
- Maintaining a working relationship with vendors and venues
- Planning event aspects, such as venue, seating, dining, and guest list
- Delegating event planning tasks to other staff members where necessary
- Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities
- Coordinating event entertainment, including music, performers, and guest speakers
- Staying under budget while planning event specifications
- Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
- Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
- Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
- Anticipating and planning for different scenarios
- Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
- Planning multiple events at once
